Administrative Communications Unit

General Objective

Adjust the procedures of the incoming and outgoing transactions to the Office of the Rector, implement  the necessary procedures in that respect, preserve, archive, and manage them electronically as required.

Tasks

- Receive all the incoming transactions to the Office of the Rector.
- Sort transactions and verify the accuracy of transmission, completeness and indexed.
- Write all the incoming transactions, organize, arrange ,  and put them in files  according to certified index.
- Send  transaction to the Adviser and the General Supervisor of the Rector's Office to be presented  to the Rector.
- Send the incoming transactions  to other respective units associated with the Rector's Office directly.
- Receive the transactions after guidance and forward them in accordance with  referrals.
-  Distribute copies of letters and resolutions on the responsible parties in accordance with  guidance.
- Organize, coordinate archive , save copies in  classified files, and keep electronic records of incoming and outgoing. .
- Any other tasks can be assigned to the Unit.