Administration of Facilities

Main Procedures:

1. Submitting requirements for colleges and administrative departments.

2. Handing over locations to the Facilities Administration in case of no longer needing them.

3. Supervising the distribution of halls and offices based on actual needs.

4. Conducting periodic inspections of buildings by the management team.

5. Performing any other tasks or duties assigned by the management within their scope of responsibility.

Implementation Steps:

1. Submitting requirements for colleges and administrative departments.

Procedure Details:

1. Access the CMS

2. Submit a letter to the Facilities and Housing Administration

3. Identify the desired location 

4. Complete and sign the location handover form with the necessary data.

2. Handing over locations to the Facilities Administration in case of no longer needing them.

Procedure Details:

1. Submit a request to the Facilities Administration in case of no longer needing the location.

2. Fill out the location handover form from the handing-over party to the Facilities Administration.

3. Sign the location handover form and hand over the keys to the Facilities Administration.

3. Supervising the distribution of halls and offices based on actual needs.

Procedure Details:

1. Review the request submitted by the benefiting party.

2. Allocate the location to the party based on need, documented in a report.

3. Specify in the report the handing-over party and the receiving party.

4. If the location is not utilized within 30 days, the management has the right to reclaim it.

4. Conducting periodic inspections of buildings by the management team.

Procedure Details:

1. Conduct weekly tours of the university's locations and buildings.

2. Record observations in a dedicated inspection form.

3. The employee enters the assigned tasks and duties into the system.

4. Follow up with the concerned departments to avoid, repair, or address observations.

5. Submit a weekly electronic report on observations and actions taken.