Plan for the academic year 1434/1435:
|
Week |
Procedures |
Evidence of Implementation |
Responsible Members |
|
1 |
- To hold a meeting with the teaching staff and team leaders to coordinate the performance of tasks and to clarify the mechanism of work - To distribute classes among teachers - To assign a leader to each tem |
Minutes of the first meeting
A list of the leaders and their teams
A list of the teaching staff and their classes
|
The chairman, vice chairman and the secretary |
|
2 |
- To hold a meeting between the advisers and their students to introduce the nature of the academic advising work and to demonstrate the services the adviser can offer to his students |
Students’ meeting with their academic advisers
The academic advising forms and documents |
All teaching staff are regarded as members of the academic advising committee and responsible for the subjects they teach. |
|
3 |
- To receive complete lists of students’ groups and names from the student affairs committee and distribute them among the advisers in accordance to the groups they teach. |
Lists of students names and classes
Emails received by the members |
The chairman and vice chairman |
|
4 |
- To fill in the student’s information forms and keep them in the files allocated to each group. |
Files containing students information forms and documents |
All leaders and their teams |
|
5 |
- To submit lists of students who missed 5% of scheduled classes in order to commence and direct the academic advising process toward them in accordance to the committee plan. |
All forms archived in the advisors’ files: - Students information forms - Individual consultation forms - Invitation for academic advising session form - Minutes of advising session form - Warning letters - Procedural plans forms for students’ academic problems and attendance monitoring |
All leaders and their teams |
|
6 |
- To hold the second meeting of the committee |
Minutes of the second meeting and its recommendations
Emails received by the members
|
All members of the academic advising committee |
|
7 |
- To get a list of students who received first warning letters due to their missing of 5% of scheduled classes |
Emails sent for this purpose
Lists of students names collected by advisers
Warning letters included in the advisers’ files
|
The chairman and all leaders and their teams |
|
8 |
- To get a list of students who are deemed academically insufficient |
Lists of students names |
All leaders and their teams |
|
9 |
- To commence the process of academic advising that is directed toward students with academic difficulty in accordance with the committee plan and to start submitting the relevant forms. |
All forms archived in the advisers’ files: - Students information forms - Individual consultation forms - Invitation for academic advising session form - Minutes of advising session form - Warning letters - Procedural plans forms for students’ academic problems and attendance monitoring
|
All members of the academic advising committee |
|
10 |
- To monitor submitting the forms related to student’s achievements and to prepare the final list. |
A list of submitted forms |
The chairman, the vice chairman , the secretary and team leaders |
|
11 |
- To get a list of students who received first warning letters due to their missing of 10% of scheduled classes |
Emails sent for this purpose
Lists of students names collected by advisers
Warning letters included in the advisers’ files |
The chairman and all leaders and their teams |
|
12 |
- To hold the third meeting of the committee |
Minutes of the third meeting and its recommendations
Emails received by the members
|
All members of the academic advising committee |
|
13 |
- To get a list of students who are not allowed to appear in final exams due to missing 15% of scheduled classes |
Emails sent for this purpose
Lists of students names collected by advisers |
The chairman and all leaders and their teams |
|
14 |
- To monitor the process of submitting the lists of DN students in order to prepare a final list |
A list of submitted forms |
The chairman, the vice chairman , the secretary and team leaders |
|
15 |
- To hold the forth meeting of the committee and to present the final lists to the dean and vice dean in order to decide whether to prevent DN students form appearing in the exams and to inform the students about their status before the final exams. |
Minutes of the fourth meeting and its recommendations
Emails received by the members |
The dean of the preparatory year, the vice dean, the chairman of the academic advising committee, the vice chairman, the secretary and team leaders. |